Privacy Policy

The purpose of this Privacy Policy is to provide individuals (data subjects) with information about the purpose, scope, protection, and duration of the processing of their personal data at the time of data collection and during its processing.

A – Controller and Contact Information

The data controller is Pilsētas jahtklubs (hereinafter – PJ), registration No. 40008140483, legal address: Stabu iela 56b-14, LV-1011, Latvia.

For inquiries regarding personal data processing, contact: info@pilsetasjahtklubs.lv.

PJ is the owner and operator of the website: https://pilsetasjahtklubs.lv (hereinafter – Website).

By visiting and using the Website, visitors agree to the terms of this Privacy Policy, including the use of cookies.

B – Scope of Application

This Privacy Policy applies to:

  • Individuals (Clients) – company representatives, contact persons, business partners, and service users (including potential, current, and former clients);
  • Third parties involved in service delivery who transmit or receive information to/from PJ.

PJ ensures the lawful processing of personal data according to applicable legislation, including:

  • The Personal Data Protection Law of Latvia;
  • Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR);
  • Other relevant privacy and data protection regulations.

This Policy applies regardless of the data format (online, paper, telephone) or the system used.

C – Collection and Use of Personal Data

Personal data may be collected directly when you:

  • Fill out a contact form;
  • Enter into a service agreement;
  • Contact PJ for inquiries.

Data that may be collected:

  • Full name;
  • Postal address;
  • Email address;
  • Phone number;
  • Personal identification number;
  • Payment history.

Purposes of data processing:

1. Communication:

  • Identify service recipients;
  • Prepare and conclude agreements.

2. Planning and Analytics:

  • Statistical analysis;
  • Operational planning and tracking;
  • Measuring effectiveness;
  • Ensuring data quality;
  • Preparing reports;
  • Conducting client surveys.

3. Website Analytics: Cookies from Google Analytics are used to improve site content and user experience. More info: Google Analytics Terms.

To opt out: Google Analytics Opt-out Tool.

4. Operational Needs:

  • Service delivery and maintenance;
  • Service improvement and development;
  • Customer support and retention;
  • Complaint resolution;
  • Payment administration and debt collection;
  • Website performance and security.

Note: If you post content (comments, articles) on forums or blogs, any personally identifiable information disclosed will be publicly accessible. PJ is not responsible for data disclosed in this way. Authors retain responsibility for content accuracy and legal rights. By submitting an article, non-exclusive rights are granted to PJ. To delete an article, a separate request including the article title is required.

D – Legal Basis for Data Processing

Personal data is processed based on:

  • Contract conclusion and execution;
  • Compliance with legal obligations;
  • Client’s explicit consent;
  • PJ’ legitimate interests.

Legitimate interests include:

  • Fulfilling contractual obligations;
  • Reducing financial risk;
  • Managing customer submissions;
  • Improving and analyzing the website;
  • Segmenting the customer base;
  • Marketing and service updates;
  • Ensuring quality and security of services;
  • Legal claims and defense;
  • Informing the public.

E – Cookies

Cookies may be used to collect anonymous data about user interactions with the Website. They help recognize returning users and store preferences. You can disable cookies in your browser, which may limit website functionality.

Collected information may include:

  • IP address;
  • Browser type;
  • Language settings;
  • Operating system;
  • Internet service provider;
  • Time and date of visit;
  • Time spent on Website sections.

F – Data Security

PJ ensures data security using:

  • SSL data encryption;
  • Firewalls;
  • Intrusion detection systems;
  • Other technical and organizational safeguards.

Personal data is stored only as long as necessary for the above purposes or as required by law. All user data is treated as confidential and processed strictly for defined purposes. Access is granted only to authorized personnel.

PJ does not share data with third parties unless:

  • Necessary for contract performance (e.g., banks);
  • Required by law or with the user’s explicit consent;
  • For legitimate interest protection (e.g., legal proceedings).

G – Data Retention Period

Personal data is retained:

  • While the contract with the Client is valid;
  • As long as PJ or the Client may pursue legal claims;
  • As long as required by law;
  • While consent is valid and no other legal basis applies.

Once these criteria no longer apply, data is deleted.

H – Client Rights and Access to Data

Clients may access, correct, supplement, delete, or restrict processing of their data by contacting PJ at: info@pilsetasjahtklubs.lv

Requests must include:

  • Purpose and legal basis for processing;
  • Last modification date;
  • Data source;
  • Whether data is processed automatically;
  • Any additional info required by law.

Clients may exercise their rights by:

PJ will verify the Client’s identity and respond in accordance with applicable laws. Responses are sent to the email address provided by the Client.

If disagreements arise, Clients have the right to contact the Latvian Data State Inspectorate.

I – Changes to the Privacy Policy

By using the Website, you confirm that you have read and accepted this Privacy Policy. If you do not agree, please do not submit information via the Website.

PJ reserves the right to amend this Privacy Policy at any time without notice. The latest version is always available on the Website.

For any privacy-related inquiries, please contact: info@pilsetasjahtklubs.lv

Last updated: October 19, 2023